Listed below are the references for many of the existing staff records.
| Reference | Description | Dates |
|---|
| RAIL 414/600 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1872-1875 |
| RAIL 414/601 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1875-1876 |
| RAIL 414/602 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1870-1874 |
| RAIL 414/603 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1874-1878 |
| RAIL 414/604 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1878-1880 |
| RAIL 414/605 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1880-1889 |
| RAIL 414/606 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1889-1896 |
| RAIL 414/607 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1897-1901 |
| RAIL 414/608 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1902-1913 |
| RAIL 414/609 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1914-1920 |
| RAIL 414/610 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1920-1927 |
| RAIL 414/611 | Changes of staff, with rates of pay, of Locomotive and Carriage Dept | 1927-1934 |
| RAIL 414/625 | Staff, with rates of pay, in the Carriage Department | 1914-1924 |
| RAIL 414/626 | Staff, with rates of pay, in the Carriage Department | 1924-1940 |
| RAIL 414/627 | Staff, with rates of pay, in the Locomotive Running Dept
(refers to Southern Railway, Central Section) | 1934-1940 |
| RAIL 414/628 | Staff, with rates of pay, in the Locomotive Running Dept
(refers to Southern Railway, Central Section) | 1941-1943 |
| RAIL 414/630 | Engine cleaners passed as firemen, and firemen passed as drivers | 1901-1910 |
| RAIL 414/631 | Engine cleaners passed as firemen, and firemen passed as drivers | 1910-1921 |
| RAIL 414/632 | Engine cleaners passed as firemen, and firemen passed as drivers | 1919-1921 |
| RAIL 414/636 | Staff absent from duty (Locomotive Dept) | 1889-1924 |
| RAIL 414/750 | Workmen's compensation scheme - annual returns | 1899-1904 |
| RAIL 414/751 | List of Appentices, with date entered service, rate of pay etc | 1866-1876 |
| RAIL 414/752 | Staff in Locomotive Superintendent's Department
(contains brief histories of staff employed mainly at Brighton) | 1882-1908 |
| RAIL 414/753 | Applications for employment
(Locomotive & Carriage Department, Brighton works) | 1873-1874 |
| RAIL 414/754 | Applications for employment
(Locomotive & Carriage Department, Brighton works) | 1882 |
| RAIL 414/755 | Applications for employment
(Locomotive & Carriage Dept, Brighton works) | 1875 |
| RAIL 414/756 | Names of staff claiming benefit under workmen's compensation scheme Brighton works | 1892-1898 |
| RAIL 414/757 | Names of staff claiming benefit under workmen's compensation scheme Brighton works | 1899-1902 |
| RAIL 414/758 | Copy memoranda of meetings held between the locomotive engineer and delegates appointed by the staff | 1909-1922 |
| RAIL 414/759 | Names, offences, punishments etc, of various members of operating staff (black book) | 1862-1863 |
| RAIL 414/760 | Register of Appointments | 1858-1883 |
| RAIL 414/761 | Register of Appointments | 1883-1904 |
| RAIL 414/762 | Register of Appointments | 1905-1913 |
| RAIL 414/763 | Register of staff in all departments (with salary or wages) | 31 Dec 1871 |
| RAIL 414/764 | Register of staff in all departments (with salary or wages) | 31 Dec 1877 |
| RAIL 414/765 | Register of staff in all departments (with salary or wages) | 31 Dec 1881 |
| RAIL 414/766 | Register of staff in all departments (with salary or wages) | 31 Dec 1891 |
| RAIL 414/767 | Traffic staff histories based on questionnaire and relating to staff appointed 1836-1854 | 1856 |
| RAIL 414/768 | Register of salaried staff appointed 1836-1879 | 1864-1879 |
| RAIL 414/769 | Register of salaried staff appointed 1839-1902 | 1880-1902 |
| RAIL 414/770 | Traffic staff: register of appointments Indexed | 1837-1861 |
| RAIL 414/771 | Traffic staff: register of appointments Indexed | 1837-1864 |
| RAIL 414/772 | Traffic staff: register of appointments Indexed | 1838-1869 |
| RAIL 414/773 | Traffic staff: register of appointments | 1838-1874 |
| RAIL 414/774 | Traffic staff: register of appointments | 1838-1879 |
| RAIL 414/775 | Traffic staff: register of appointments | 1838-1884 |
| RAIL 414/776 | Traffic staff: register of appointments | 1884-1889 |
| RAIL 414/777 | Traffic staff: register of appointments | 1846-1894 |
| RAIL 414/778 | Traffic staff: register of appointments | 1846-1898 |
| RAIL 414/779 | Traffic staff: register of appointments | 1847-1901 |
| RAIL 414/780 | Traffic staff: register of appointments | 1851-1904 |
| RAIL 414/781 | Traffic staff: register of appointments | 1856-1907 |
| RAIL 414/782 | Traffic staff: register of appointments | 1856-1912 |
| RAIL 414/783 | Traffic staff: register of appointments | 1864-1917 |
| RAIL 414/784 | Traffic staff: register of appointments | 1866-1921 |
| RAIL 414/785 | Portsmouth joint staff | 1852-1905 |
| RAIL 414/787 | Willow Walk & Newhaven harbour and Portsmouth joint staff | 1854-1910 |
| RAIL 414/788 | Willow Walk & Newhaven harbour and Portsmouth joint staff | 1861-1922 |
| RAIL 414/789 | Register of Portsmouth joint staff appointed 1855-1920 | 1855-1923 |
| RAIL 414/790 | Register of clerical staff appointed 1873-1923 | 1873-1925 |
| RAIL 414/791 | Register of staff of all departments on active service during 1914-1918 war | 1914-1920 |
| RAIL 414/863 | Staff histories and registers Locomotive Department Vol 1 | 1854-1878 |
| RAIL 414/864 | Staff histories and registers Locomotive Department Vol 2 | 1868-1892 |
| RAIL 414/865 | Staff histories and registers Locomotive Department Vol 3 | 1876-1892 |
| RAIL 414/866 | Staff histories and registers Locomotive Department Vol 4 | 1891-1909 |
| RAIL 414/867 | Staff histories and registers Locomotive Department Vol 5 | 1893-1898 |
| RAIL 414/868 | Staff histories and registers Locomotive Department Vol 6 | 1897-1902 |
| RAIL 414/869 | Staff histories and registers Locomotive Department Vol 7 | 1907-1913 |
| RAIL 414/870 | Staff histories and registers Locomotive Department Vol 8 | 1912-1919 |
| RAIL 414/871 | Staff histories and registers Locomotive Department Vol 9 | 1913-1919 |
| RAIL 414/872 | Staff histories and registers Locomotive Department Vol 10 | 1918-1936 |
| RAIL 414/873 | Workmen's compensation cases | 1911 |
